answer: Mr. Robbins asks Diana to stop typing the report and take an urgent letter. Diana asks Mr. Robbins if she can interrupt and asks about the format of the letter. Mr. Robbins also wants Diana to rearrange cards after this.
documents: #Person1#: Are you doing anything right now, Diana?
  #Person2#: I am typing a report for the moment, Mr. Robbins. Anything I need to do?
  #Person1#: Will you please cut it for a while and come in here to take a letter?
  #Person2#: Is it urgent?
  #Person1#: Yes, this letter can't go into the mail any later than 5. It's about a contract.
  #Person2#: Ok, I am coming.
  #Person1#: Please take a seat, Diana. Have you got your spare pens and pencils?
  #Person2#: Yes, I have this time. But If I don't understand a word or a phrase when you are dictating, can I ask you halfway?
  #Person1#: No, I ' d prefer not. I don't want any interruptions every other minute, but you can ask me at the end of the letter.
  #Person2#: All right. I understand now. Do you think I should leave a margin on every page wide enough for notes and amendments.
  #Person1#: Of course, Diana. You'd better pay attention to the spelling when you type it.
  #Person2#: Certainly I will, Mr. Robbins. By the way, may I use a window envelope?
  #Person1#: Yes, that's fine. Now when you finish these, I want you to put these cards in alphabetical order, using the last names, and then make a list.
  #Person2#: You want the cards in alphabetical order using the last names?
  #Person1#: Right. And the last thing, we are going to clean the files out tomorrow. Now let's begin.