answer: #Person1# phones Mr. James to discuss his talk next month. Mr. James tells #Person1# where he prefers to talk and the equipment he needs, then he confirms his fees.
documents: #Person1#: Hello, Mr. James. I'm calling about your talk next month. It's getting close and there are a couple of things I need to check with you.
  #Person2#: OK.
  #Person1#: I need to know if you'd prefer to give your talk in the hall, the conference room or the lecture theater.
  #Person2#: I prefer the later if that's possible.
  #Person1#: That's no problem at all. Most speakers prefer that. And what about equipment? Is there anything special you'll need?
  #Person2#: Well, apart from the usual things like a white board and microphones, I'll need a CD player.
  #Person1#: I'm afraid we haven't got one. Would a cassette player do instead?
  #Person2#: Yes, that'll be OK.
  #Person1#: Right. I'll make a note of that. Oh, one more thing. Can I just confirm your fees? Was it 200 pounds?
  #Person2#: That's right.
  #Person1#: OK, that's fine. I'll pass that information to our accounts department and we look forward to seeing you on the nineteenth.