answer: Fred gives #Person1# suggestions on how #Person1# could treat Japanese guests most comfortably and politely.
documents: #Person1#: Here I raise a question for you. Just imagine we will have a foreign guest from Japan. Can you tell me how I ought to be to the most comfortable and polite?
  #Person2#: Firstly, we can provide our meeting agenda before he comes. And then on the day when he is coming, we wait for him at the gate of our company's gate.
  #Person1#: Well, that's right. How about on a formal occasion? What should I say to show my gratitude?
  #Person2#: It's an honor and a privilege to receive a visit from such a distinguished group.
  #Person1#: And then, what should we do next when you meet the guests?
  #Person2#: Maybe we should send them to the reserved hotel for a short break, meanwhile we can also raise a question on what they want to have and know.
  #Person1#: That sounds good, Fred!