answer: #Person1# asks Mrs. Spencer about the preparation to receive Mr. Black to make a successful business deal and to pay back the wonderful treatment last year.
documents: #Person1#: Mrs. Spencer, what time is Mr. Black's flight due to arrive at Boston Airport?
  #Person2#: Around 2:00 p.m., sir. Will you go with the company car to meet him?
  #Person1#: Yes. So I'd better leave here to no later than now. How about the hotel for Mr. Black and his party?
  #Person2#: I made the reservations for them last week and checked again yesterday to be sure everything is ready.
  #Person1#: Including the welcome room for tonight's reception?
  #Person2#: That's right. The manager promised me that everything would be exactly as we have requested.
  #Person1#: Excellent. I want everything to be the very best.
  #Person2#: I'm sure it will be. That manager has never let us down yet.
  #Person1#: We want to make a good impression. Not just to be sure that this business deal is a success, but to pay back the wonderful treatment we received from him in Tokyo last year.