answer: Jane tells Mr.Miller about the necessary arrangements she has made for the meeting.
documents: #Person1#: Jane, the meeting is scheduled from 1:00 this afternoon. Have you made the necessary arrangements?
  #Person2#: Yes, Mr. Miller. We'll use the conference room on the third floor for the meeting.
  #Person1#: That's right. The meeting is very important. Where shall the guests be received before the meeting begins?
  #Person2#: In the dining room. It's spacious there.
  #Person1#: We'll have several foreign guests to attend the meeting.
  #Person2#: I've arranged for an interpreter to be present. But it is said these foreigners could speak English.
  #Person1#: Really? I'll also try to speak slowly. How would you arrange the guests'seats, Jane?
  #Person2#: We've prepared name cards to be put on the conference table for guests to sit by. What time would you like refreshments served, Mr. Miller?
  #Person1#: Well, after my report, there will be an interval for rest and refreshments.
  #Person2#: All right, I see.