answer: Janice tells #Person1# she has notified all the members and prepared the room, equipment and name cards for the lecture. #Person1# asks Janice to provide the refreshment during the interval.
documents: #Person1#: Janice, the president of our company, Mr. Smith, will invite two programmers to give us a lecture this afternoon. Are all the members notified?
  #Person2#: Yes. I have given all the designers notice of meeting by telephone.
  #Person1#: Is the room ready for the lecture now?
  #Person2#: Yes, I have prepared. I have also prepared a meeting memo.
  #Person1#: Excellent. How about the microphone and speaker?
  #Person2#: I have also got them ready for the lecture.
  #Person1#: Write up the official notice in duplicate. Do not forget to put name cards and pens on the tables for our guests.
  #Person2#: Sure.
  #Person1#: How would you seat them?
  #Person2#: I have prepared name cards to be put on the conference table for everyone to sit by. What time would you like to provide the refreshment?
  #Person1#: Well, after the half of the meeting, there will be an interval for rest and refreshment.